Privacy Policy

Last updated: 2026-05-08

Below Zero Media ("we," "us," or "our") operates belowzeromedia.com. This Privacy Policy explains what information we collect, how we use it, and your rights regarding that information. By using our website or services, you agree to the practices described here.

1. Information We Collect

Information you provide directly: When you fill out our free audit request form, contact us, or engage our services, you provide us with your name, business name, email address, phone number, website URL, and any other details you choose to share.

Publicly available business information: As part of our free audit reports and prospecting activities, we collect and analyze information that is publicly available about businesses — including but not limited to: Google Business Profile listings, publicly visible website content, search engine rankings, review counts and ratings, and social media profiles. This information is gathered from publicly accessible sources and is used solely to prepare business visibility reports and identify prospective clients who may benefit from our services.

Website usage data: We collect standard web analytics data including pages visited, time on site, referral source, browser type, and approximate location (city-level). This is collected via analytics tools and does not identify you personally.

2. How We Use Your Information

• To prepare and deliver your free business visibility audit report
• To contact you about your audit results and our services
• To send marketing communications (you may opt out at any time)
• To identify businesses that may benefit from our services, using publicly available data
• To improve our website and services
• To comply with legal obligations

3. Use of Publicly Available Business Data

Below Zero Media uses publicly available data about businesses — including Google Business Profiles, public websites, and publicly visible search rankings — to generate visibility reports and identify prospective clients. This data is gathered from sources that are freely accessible to anyone on the internet. We do not access private systems, bypass authentication, or use data obtained in violation of any platform's terms of service.

If you are a business owner and would like your business's public information excluded from our prospecting activities, please contact us at hello@belowzeromedia.com and we will honor your request promptly.

4. Email Communications and Opt-Out

If you receive an email from Below Zero Media and do not wish to receive further communications, you may opt out by:

• Replying with "STOP," "Unsubscribe," or a similar request
• Clicking any unsubscribe link in our emails
• Emailing hello@belowzeromedia.com with your opt-out request

We honor opt-out requests within 10 business days and maintain a suppression list to prevent future contact. We comply with the CAN-SPAM Act.

5. Information Sharing

We do not sell, rent, or trade your personal information. We may share information with:

• Service providers who help us operate our business (email delivery, analytics, CRM tools) — bound by confidentiality agreements
• Legal authorities if required by law or to protect our rights

6. Data Retention

We retain your information for as long as necessary to provide our services and comply with legal obligations. Opted-out contacts are retained on our suppression list to ensure we do not contact them again — this is the only data we retain for contacts who have opted out.

7. Cookies and Tracking

Our website uses cookies for analytics and basic functionality. You may disable cookies in your browser settings; some features of the site may not function correctly if you do.

8. Your Rights

You may contact us at any time to:

• Request access to information we hold about you
• Request correction of inaccurate information
• Request deletion of your information (subject to legal retention requirements)
• Opt out of marketing communications

9. Security

We use reasonable administrative, technical, and physical safeguards to protect your information. No method of internet transmission is 100% secure, and we cannot guarantee absolute security.

10. Changes to This Policy

We may update this Privacy Policy from time to time. The "Last updated" date at the top reflects the most recent revision. Continued use of our website after changes constitutes acceptance of the updated policy.

11. Contact

Below Zero Media
9198 Apollo Rd, Bloomington, IL 61705
Email: hello@belowzeromedia.com
Phone: (309) 863-5431